Responsibilities:
1. Compensation Strategy & Salary Structure
- Design and manage salary structures, salary bands, job grading, and annual salary review processes.
- Conduct compensation benchmarking against relevant market data.
- Propose short-term and long-term incentive programs, including bonus and retention schemes.
- Advise Management on compensation structures and internal equity.
2. Payroll & Tax Administration
- Oversee monthly payroll processing, including salaries, bonuses, allowances, overtime, and deductions.
- Ensure accurate calculation and declaration of Personal Income Tax (PIT), Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI).
- Ensure payroll is processed accurately, on time, and with strict confidentiality.
- Coordinate with the Finance team to reconcile payroll and personnel costs.
3. Benefits Management
- Design and administer employee benefit programs, including health insurance, annual health checks, meal allowances, and other welfare programs.
- Evaluate cost-effectiveness and market competitiveness of benefits programs.
- Liaise with insurance providers and other benefit vendors.
4. Expatriate Compensation & Mobility
- Manage compensation and benefits programs for expatriate employees.
- Advise and administer matters related to Work Permits, Temporary Residence Cards, and expatriate PIT obligations.
- Manage relocation, housing, schooling, and other expatriate allowances.
- Ensure compliance with labor, tax, and foreign exchange regulations.
5. Compliance & Legal Advisory
- Monitor and update regulations related to labor law, social insurance, personal income tax, foreign employee regulations, and foreign exchange control.
- Assess legal risks and recommend compliant solutions.
- Prepare documentation and liaise with government authorities during audits and inspections.
6. HR Systems & Automation
- Manage and optimize HRIS systems, especially MISA AMIS HRM.
- Automate payroll, leave, benefits, and reporting processes.
- Ensure HR data integrity, accuracy, and confidentiality.
7. Budgeting & Analytics
- Prepare annual personnel cost budgets.
- Analyze headcount costs, salary costs, and benefit costs.
- Develop dashboards and management reports.
- Recommend cost optimization initiatives while maintaining competitiveness.
8. Communication & Stakeholder Management
- Clearly communicate and explain compensation and benefits policies to employees and Management.
- Handle sensitive compensation matters with sound judgment and strong persuasion skills.
- Communicate effectively in English with expatriates and senior leadership.
Requirements:
Education:
- Bachelor's degree in Human Resources, Law, Finance, Accounting, or a related field.
Experience:
- Minimum of 7 years of experience in Compensation & Benefits.
- At least 2 years of management experience.
- Mandatory experience working with expatriates and international compensation matters.
- Experience dealing with tax authorities, social insurance agencies, and labor inspectors.
- Experience in manufacturing, technology, or high-growth startup environments is preferred.
Technical Knowledge:
- In-depth knowledge of Vietnamese Labor Law, Social Insurance Law, Personal Income Tax regulations, foreign labor regulations, and foreign exchange regulations.
- Advanced proficiency in Google Sheets.
- Hands-on experience with MISA AMIS HRM or equivalent HRIS systems.
Language Skills:
- Strong command of English, both written and spoken.
Core Competencies:
- Excellent presentation and persuasion skills.
- Strong analytical and logical thinking.
- Effective stakeholder management.
- High level of integrity, discretion, and attention to detail.
- Proactive, accountable, and adaptable in a fast-paced environment.
